15–300 cleaning staff
The service is designed for cleaning companies employing between 15 and 300 staff.
Payroll savings for cleaning companies
Scared to Increase Your Salary in Case Your Company Can’t Afford the PAYE?
You work hard to build your cleaning company.
You manage the clients, the staff, the problems and the pressure, but when it comes to paying yourself more, there is always the same question:
Can the business actually afford it?
Knox helps cleaning company owners reduce unnecessary payroll costs so that more of the money your business earns stays available to you.
Legally. Legitimately. And without creating another financial burden.
Eligibility
Is Your Cleaning Company Eligible for Payroll Savings?
Knox Findata’s Payroll Savings service is designed for established South African cleaning companies looking to identify potential savings within their existing workforce.
Eligibility depends on your company, workforce and applicable requirements.
Registered for PAYE and UIF
Your company must be registered for payroll tax, including Pay-As-You-Earn (PAYE) and the Unemployment Insurance Fund (UIF).
Up to date with EMP201 and EMP501
Your company’s monthly EMP201 declarations and EMP501 reconciliations must be up to date.
Meet the requirements?
The next step is a payroll savings assessment. Knox looks at your company’s payroll circumstances to determine whether a savings opportunity exists.
Meeting the requirements does not guarantee savings. The assessment is what shows whether there is an opportunity worth exploring.
Services
What Knox Does
Four connected services covering payroll savings, payroll administration, employee verification and SARS submissions.
Payroll Savings & Payroll Optimisation
We assess your existing payroll, identify potential savings opportunities, help implement the appropriate processes and monitor them over time.
Outsourced Payroll
For businesses that want payroll managed externally. Knox runs payroll processing on the pay cycle that suits the business.
Employee Onboarding & Verification
Knox handles employee onboarding, document collection and verification to keep employee records accurate.
SARS & Payroll Submissions
Payroll-related SARS submissions, including EMP201 and EMP501, together with payroll compliance checks.
Benefits and outcomes
What Working With Knox Can Put Back Into Your Business
What applies to your company depends on your payroll, your workforce and the services you take up.
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Keep more of what your business earns
- Monthly savings where your payroll qualifies
- Lower PAYE through the payroll savings your workforce qualifies for
- Stronger monthly cash flow
- More flexibility around paying yourself, retaining money in the business or planning for growth
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Spend less time managing payroll
- Less time spent on payroll administration
- Payroll processed for you
- Payroll reports and payslips
- Payroll off the owner’s plate
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Keep payroll information organised
- More accurate payroll calculations and records
- Employee onboarding and document verification
- Employee changes and leave administration handled for you
- Clear visibility of what your payroll really costs
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Maintain ongoing oversight
- Payroll submissions and compliance checks handled for you
- Savings monitored every month so they keep delivering
- Specialist payroll expertise without employing a full-time payroll specialist
The process
From Payroll Assessment to Ongoing Management
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01
Discover
We learn about your business and review the information needed to assess your payroll.
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02
Analyse
We review your payroll data and workforce to identify potential savings opportunities.
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03
Implement
Where appropriate, we put the agreed savings and payroll processes in place.
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04
Monitor
Ongoing checks and reconciliations help keep the implemented processes and compliance requirements on track.
Ongoing payroll management
What Happens After Implementation?
Once the process is in place, Knox manages the payroll operation and keeps monitoring the savings, so they continue to be applied correctly month after month.
Ongoing payroll management includes
- Payroll processing on the agreed pay cycle
- Monthly EMP201 submissions
- EMP501 reconciliations twice a year
- Ongoing payroll management and savings monitoring
Included
Payroll Management Beyond the Savings
Alongside the savings work, Knox can run the payroll operation itself. The items that apply depend on the service agreed with your company, and payment assistance is an optional extra.
Payroll processing
- Monthly payroll processing
- Leave management
- Electronic employee payslips
- Payroll reports
SARS and compliance
- PAYE and UIF calculations
- EMP201 submissions
- EMP501 submissions
- Payroll system setup
Ongoing management
- Employee onboarding
- Ongoing payroll management
- Ongoing savings monitoring
- Payment assistance (optional extra)
Commercial model
We Win When You Win
Our fee is linked to the savings achieved.
Knox Findata charges a percentage of the savings received after implementing the process.
Payroll system setup is free.
Capacity
A Focused Approach to New Clients
To ensure each new client receives the attention they need, Knox limits the number of new cleaning companies it takes on. We currently accept a maximum of ten new clients per week.
Do My Savings Assessment
Who you will work with
Meet Kalla Napier
Founder & Managing Director
“I received my first payroll contract in 2015 and learned on the job. Years later, consulting for a cleaning company with 62 employees, I missed an opportunity to help them access approximately R26,000 a month in payroll savings. That missed opportunity has stayed with me, and it is why Knox Findata exists.”
“My mission is to help 1,000 cleaning companies across South Africa keep more money in their businesses through legitimate payroll savings and rebates.”
FAQ
Questions Cleaning Company Owners Ask
This service is designed specifically for established South African cleaning companies that: employ between 15 and 300 cleaning staff, are registered for Payroll Tax including PAYE and UIF, and are up to date with their EMP201 and EMP501 submissions.
If your cleaning company meets these requirements, there may be an opportunity to improve your payroll position and keep more of the money your business already earns.
The amount depends on how many of your employees qualify. The payroll savings assessment works this out from your actual payroll, so you see the saving available to your company rather than an estimate.
Once Knox has processed your payroll and submitted the tax figures to SARS, which are due on the 7th of the following month. That is the point at which the savings are realised.
Once you decide to proceed, Knox needs your company registration documents, your employee information (address, banking details, remuneration, leave and tax numbers) and, if Knox will be paying your staff, your company banking details.
Each month Knox needs hours worked, leave taken, any bonuses, deductions, loan repayments and pension or provident fund figures. A representative from your company completes a master payroll spreadsheet, which takes about 30 seconds to a minute per employee.
Accountants generally focus on accounting, bookkeeping, income tax and VAT, and payroll savings implementation is not widely taught in accounting programmes. Payroll providers focus on processing payroll.
Knox specialises in payroll and looks specifically for savings opportunities within your existing workforce.
Yes. Clients who go ahead with the payroll savings implementation move their payroll to Knox, and there is no cost to move it over. Where Knox takes on a client partway through the payroll year, payroll is reprocessed from the start of that year in March so the savings are applied in full. The minimum contract period is one year.
We win when you win. Our fee is linked to the savings achieved.
Knox Findata charges a percentage of the savings received after implementing the process.
Next step
Find Out What Your Payroll Could Be Saving
A discovery call gives Knox the opportunity to understand your business and payroll, and discuss whether an assessment may be appropriate.